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Study Room Policies

Requests to reserve a room may be submitted by any Vanderbilt University student, by using the Request a Reservation link for an individual room.  For details regarding a study room or carrel assignments, visit any library Service Desk. 

General Guidelines

  • To secure a reservation, the group should contain a minimum of 2 people.
  • In order for us to post a schedule of daily reservations each morning, reservations for the next day must be submitted prior to 5:00pm. Our staff do not process reservation requests on weekends or holidays. Requests submitted right before a weekend may not be confirmed for up to two days.
  • Rooms may be reserved for up to 2 hours, in one hour increments. Student requests for rooms may be submitted up to 7 days in advance. Recurring reservations are not accepted.
  • When a room is not reserved, it is available on a first-come, first-served basis. Even in an unreserved situation, individuals working alone in a room should be ready to surrender the room if a group wishes to use the space for collaboration.
  • If the group who reserved a room does not show up, the room reservation is forfeited at 15 minutes past the beginning reservation time.
  • Please return the furniture to its normal configuration following use.
  • The library reserves the right to re-assign or refuse to make a reservation.

Daily schedules showing reservations will be posted each morning. If the room has not been reserved for a particular time, it can be used as available.  Spontaneous users should anticipate clearing the room when a reserved time slot approaches. Individual users should be willing to surrender the room to a group wishing to use the space for collaborative work.

Group study / Meeting rooms are available for library-related meetings and instructional sessions as well as student study. These rooms are scheduled on a first-come first-served basis. Recurring reservations by Heard Libraries staff members are permitted.

Group study/seminar rooms in the Divinity Library may be scheduled for Divinity School/Graduate Department of Religion seminars. Classroom assignments are made by the Office of the Divinity School Dean; reservations of the room and provision of equipment (when requested in advance) for those classes are handled by the Divinity Library.

Room 224, Divinity Library

Room 224 serves as one of the Divinity Library's Subject Study areas. When it is not reserved for classes or meetings, individuals or groups are welcome to use that room, but others wishing to access the collection shelved there must be free to enter and use the room as well.  The space may not be reserved by students.