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Peabody Course Reserves

Vanderbilt Libraries offers a convenient Course Reading List Tool, which provides seamless digital access to course readings and other educational content in your courses. The Course Reading List Tool, provided by the Libraries and accessible through Brightspace, facilitates requesting materials for a course. This accompanying guide provides a few short instructional videos to walk you through the process of submitting requests and adding content to your courses on your own.

As you are preparing your course reserves, you have two options:

  1. Self-directed: Begin building your reading list following the steps provided  in this convenient guide.  As a reminder, the Libraries are not notified when a course is rolled over in Brightspace. Once you have rolled over your course, you must send an email to: peabodyeres@vanderbilt.edu to notify the Library that your course readings need to be rolled over and processed.
  2. With help: Send a list of complete citations (page numbers, chapters, or a note for full text of articles)  by course to peabodyeres@vanderbilt.edu. Please note that requests will be processed in the order received. The Course Reserves Guidelines (below) have more detailed instructions on this process.

As you are building your reading lists, you are encouraged to consult with your department Subject Librarian to identify alternative online and/or open access materials that will meet your course needs. We are here to help!

Please direct all communications regarding course reading lists to peabodyeres@vandebilt.edu.

Course Reserves Guidelines

REMINDER: If there are any old links that rolled over from SIPX it is your responsibility to remove them.

Submitting Requests  

  • Options for submitting course reading requests:
    1. Submit bibliography (with complete citation information) of readings to peabodyeres@vanderbilt.edu via one of the following options: 
      • Export bibliography of readings from a reference management software (e.g. EndNote, Zotero, Mendeley). 
        • For EndNote, when possible, select the SHOW ALL FIELDS option. 
        • For Zotero, when possible, select the CREATE BIBLIOGRAPHY option.
      • Provide full bibliography of readings in a Word document.
    2. You and/or your Teaching Assistants always have the option of uploading your course readings to Brightspace yourself using the Course Reading List Tool. 
  • Please provide full bibliographic information for each reading. 
  • Requests are processed in the order in which they are received in the reserves mailbox. Providing the full citation information for all readings is crucial for it to be processed. Any missing information will hold up the processing of your request until all necessary information is received. 
  • Peak time processing of reserves can take one to two weeks, so the earlier a request is submitted the better. 
  • Vanderbilt University recognizes Fair Use as a viable option when providing access to course reading materials. If the library does not subscribe to a reading, instructors have the option to either claim Fair Use or seek copyright clearance. Seeking copyright clearance will trigger a cost that will be charged back to your school, department, or college. This fee averages 20 cents per page per student.  
    1. If you choose to claim Fair Use on a course reading instead of sending an item through copyright clearance, you will be required to upload the item to the Course Reading List Tool yourself and assign it the Fair Use tag. The library can not upload these items due to liability. 
    2. To evaluate your Fair Use claim, the Fair Use Checklist:
  • If a reading is available electronically through the library, the reading needs to be linked directly.  It is a violation of our contract with the publisher to post PDFs when the reading is available electronically. It is the responsibility of faculty or a faculty member’s TA to review the Brightspace course to make sure there is no contract violation.
    • If PDFs were uploaded to courses due to exigent circumstances (e.g. emergency shift to remote teaching), these PDFs must be removed at the end of the semester in which the circumstance occured.

After You’ve Submitted Your Request  

  • Approvals for readings vary, and can take between 2 to 8 weeks to receive copyright permissions from the rights-holders (typically book chapters take longer than articles.) 
  • Faculty will be contacted regarding any readings that are not able to be located electronically through the library or freely online. 
    • It will be the responsibility of the faculty member to determine if an item is claimed as Fair Use. 
  • Once the reading list is completed, faculty will be notified.  It is the responsibility of faculty or a faculty member’s TA to review all items have been added correctly. 
  • Reading lists will be accessible through Brightspace via the Course Reading List link located in the Course Readings module. 

Have questions? Contact peabodyeres@vanderbilt.edu.