Dean's Fellows: Projects 2014

Vanderbilt Libraries Special Collections Topics in Wikipedia

The Library seeks a Dean’s Fellow to organize and implement one or more edit-a-thons to add a minimum of 20  new entries related to Vanderbilt University Special Collections to Wikipedia. Wikipedia, the open source online encyclopedia, has become a major source of factual information during the past decade. Wikipedia is frequently the first place researchers turn to learn the basics of a subject. However, many of its articles remain underdeveloped or skewed. A Wikipedia edit-a-thon brings together students, librarians, faculty members, and members of the Wikipedia community at large to develop articles belonging to a certain shared topic. Participants in an edit-a-thon receive instruction in editing Wikipedia as well as access to the resources of the sponsoring institution. Participants learn to engage with primary source materials, to write about important topics for a general audience, and to edit Wikipedia. Wikipedia provides a good set of guidelines about how to stage edit-a-thons (see, for example, http://en.wikipedia.org/wiki/Wikipedia:How_to_run_an_edit-a-thon).

Duties: Vanderbilt Libraries is looking for a Dean's Fellow to assist its Director of Scholarly Communications and Special Collections staff members with hosting one or more edit-a-thons on topics related to special collections materials. The student will be responsible for:

  • Identifying at least 20 articles related to our Special Collections that do not yet exist or need improvement in Wikipedia,
  • Identifying relevant primary and secondary source materials in Special Collections
  • Working with curators to digitize images to supplement written articles
  • Coordinating with Wikipedia administrators
  • Organizing and supervising the edit-a-thons
  • Advertising the edit-a-thons to the Vanderbilt community
  • Writing a summary of the project at its completion.

Skills Needed Or To Be Developed:

Desired candidates will already possess:

  • Interest in archival or historical research

  • Working knowledge of Microsoft Office Suite

  • Project management skills

The selected Fellow will be expected to develop proficiency in:

  • Primary source research
  • Outreach within and beyond the Vanderbilt campus.

Mentor Names: Cliff Anderson, Director of Scholarly Communications, and Kathy Smith, Associate University Archivist, Special Collections,

Potential Candidates Desirable Skills:

The selected Fellow should have the ability to:

  • Effectively communicate, both verbally and in writing, with diverse community groups. 
  • Work independently on projects and see them to completion;
  • Be flexible and have the desire to help with all aspects of event planning and marketing
  • Take initiative with creative aspects of this project and seek ways to develop knowledge as necessary;

Dates of Employment: Fall 2014

Contact Information for Primary Mentor:

Cliff Anderson, Director of Scholarly Communications
Email: clifford.anderson@Vanderbilt.Edu
Tel:615-322-6938


Prepare to Practice

The Alyne Queener Massey Law Library, in conjunction with the Law School’s Career Services department, will host its second annual Prepare to Practice series during the spring 2015 semester.  The week-long series of lectures and workshops teach advanced skills and concepts to further prepare law students beyond the school’s curriculum to enter the professional world.  The inaugural series will be held March 24-28, 2014 and is focused on professionalism, ethics, and practical legal research skills.
In preparation for the 2015 Prepare to Practice series, during fall 2014 and the first half of spring 2015, the law library will:
  • Develop a theme for 2015 and create strategic marketing initiative that captures the spirit of the series;  
  • Analyze the advertising methods used in 2014 to find better methods of reaching out to the law school student body;
  • Create a web page for informational and archival purposes;
  • Develop sessions around unique topics and areas of interest that do not duplicate the law school curriculum or other VLS-sponsored programs

The Law Library invites a Dean’s Fellow to participate in every aspect of this series.  The selected Fellow will work closely with librarians, members of the Career Services office, and Information Technology on marketing, website development, program planning, event planning, and technical services. The selected student will develop skills and expertise in marketing, presentation software and hardware, professional communication, and project management. 

Duties

The selected Fellow will be expected to:

  • Review past lectures, workshops, and promotional materials to gain familiarity with the project;
  • Discuss a strategy for developing a marketing plan and aid in creating marketing materials;
  • Attend planning meetings with Law Career Services and Law IT
  • Develop a webpage specific to this series with a place for archives and layout for spring 2015 series and advise on best methods for archiving materials;
  • Brainstorm ways to advertise to the law school student community using current technologies;
  • Assist the mentor with coordinating the  event schedule and ensuring that each lecture/workshop is properly booked, necessary materials and technology are available for lectures/workshops, and marketing materials include accurate and complete information;
  • Communicate needs to Law IT for each session and work with that department to ensure equipment is ready and in place

Skills Needed or To Be Developed:
Desired candidates will already possess:

  • Basic web design skills;
  • Demonstrated ability to meet deadlines;
  • Working knowledge of Microsoft Office Suite

The selected Fellow will be expected to develop proficiency in:

  • Understanding basic marketing strategies and use of current technologies to advertise to our target audience;
  • Online archiving of digital and print materials;
  • Planning multiple events and coordinating logistics with multiple entities

Mentors’ Names: Carolyn Hamilton, Research Services Librarian and Lecturer in Law, and Jason Sowards,Librarian
Potential Candidates’ Desirable Skills

The selected Fellow should have the ability to:

  • Effectively communicate, both verbally and in writing, with diverse community groups;
  • Work independently on projects and see them to completion;
  • Take initiative with creative aspects of this project and seek ways to develop knowledge as necessary;
  • Be flexible and have the desire to help with all aspects of event planning and marketing

Dates of Employment: September 2014-April 2015

Contact Information for Primary Mentor

Carolyn Hamilton, Research Services Librarian and Lecturer in Law

Email: Carolyn.hamilton@law.vanderbilt.edu
Tel: 615-343-0208


Manuel Zapata Olivella Collections Correspondence

The Library seeks a Dean’s Fellow to create an online exhibition of select correspondence from the Manuel Zapata Olivella Collection. Manuel Zapata Olivella (1920-2004) was known throughout Latin America as the “Dean of Black Literature” and is considered one of the 20th century’s most important Afro-Hispanic narrators. He was also a noted Colombian anthropologist, folklorist, physician, playwright and novelist; his work to document and preserve the history and culture of Afro-Colombia through oral history, television, radio, and literature is legendary.  Vanderbilt’s Special Collections houses his personal papers that consist of over one hundred fifty boxes of manuscripts, correspondence, publications, tapes, interviews, scrapbooks, and photographs.  The collection is a unique window on the history and society of Colombia and on people of African descent in the Americas as a whole.  His correspondence consists of letters on all aspects of his career and includes letters from international luminaries (e.g., Langston Hughes) that have not yet been made public.  There is considerable interest by the Colombian public and Colombianist scholars internationally in gaining online access to his collection.

Duties: 
The Dean’s Fellow will:

  • Identify the most important portions of his correspondence (approximately 4 linear feet)
  • Create metadata in preparation for digitization
  • Scan selected items
  • Create a small online exhibit of select correspondence that illuminates each aspect of his life and career (literary, cultural, historical, and anthropological).
  • Write brief corresponding essays for the online exhibit that trace his literary relationships, and relate to his ventures into television, radio, theater, as highlighted in his correspondence.  
  • Work with Library staff to design the web page
  • Write a summary of the project at its completion.

Skills Needed Or To Be Developed:
Desired candidates will already possess:

  • Spanish language required
  • interest in Latin American literature, anthropology, cultural history, and Afro-Hispanic studies
  • Demonstrated ability to meet deadlines.

The selected Fellow will be expected to develop proficiency in:

  • Research skills to gather information about Zapata Olivella, related persons and events appearing in the correspondence
  • Metadata creation
  • Archival  procedures
  • Preservation techniques
  • Web design

Mentors: Paula Covington, Latin American & Iberian Bibliographer, Senior Lecturer in Latin American Studies, Kathy Smith, Associate University Archivist, Special Collections,  and Carla Beals, Coordinator, Digital Exhibits & Projects  (for the website exhibition)

Potential Candidates’ Desirable Skills:

The selected Fellow should have the ability to:

  • Effectively communicate, both verbally and in writing, with diverse community groups;
  • Work independently on projects and see them to completion;
  • Take initiative with creative aspects of this project and seek ways to develop knowledge as necessary;
  • Be flexible and have the desire to help with all aspects of the project

Dates of Employment: Fall 2014 or Spring 2015 (1 semester)

Contact Information for Primary Mentor:
Paula Covington, Latin American & Iberian Bibliographer, Senior Lecturer in Latin American Studies
Email: Paula Covington

Tel: 615-322-6282

Recording History as It Happened:The Vanderbilt IMPACT Symposium


The Dean’s Fellow will complete an archival project that brings together nationally and internationally-significant IMPACT symposium resources that will be of broad interest to the world’s scholars. The IMPACT Symposium was established 50 years ago to bring leaders and intellectuals from around the world to Vanderbilt University to encourage discussion on current issues affecting our world. The program’s founding vision stressed the importance of bringing together proponents of all sides of key issues, speaking on the economy, civil rights, the Vietnam War, poverty, and other topics of vital interest around the globe. The approximately 200 speakers have included such luminaries as the Reverend Martin Luther King, Jr. and Stokely Carmichael, Barry Goldwater and George Wallace, Edward Kennedy and George McGovern, Allen Ginsberg and William F. Buckley, as well as such leaders as Jimmy Carter and Gerald Ford, Zbigniew Brzesinski and Margaret Thatcher. Over its long history, resources associated with the program have been deposited in various locations around campus. The goal of this project is to bring together those materials to create an online database of the records with contextual descriptive metadata.  The fellow will also write an IMPACT Wikipedia entry, adding some non-copyright restricted resources and content from Vanderbilt’s collections. The Dean’s Fellow will develop curatorial skills and create a product that reflects strong project management skills.  He or she will also learn about primary resource research and build expertise in technology.

Duties:

The Dean’s Fellow will

  • Review Vanderbilt Archives’ online finding aids and examine folder content for potential related information.
  • Work with Special Collections staff to identify photographs and video from the department’s digitized files to use on the website.
  • Scan 50 identified resources and create metadata for each item.
  • With Library staff, create a web resource of materials about the IMPACT symposium held by the University. >
  •  Print materials from each year’s program (brochure, poster and other ephemera) will be scanned and added to a synopsis of the year’s theme followed by the list of speakers from that year. Where available, each speaker will be represented with a photograph, short biography, a copy of the speech given at Vanderbilt, and a link to the video of that speech.
  • Write a Wikipedia entry for IMPACT
  • Write a summary of the project at its completion.

Skills Needed Or To Be Developed:
Desired candidates will already possess:

  • Organizational and project management skills;
  • Basic web design skills;
  • Demonstrated ability to meet deadlines;
  • An interest in history and/or political science
  • Strong writing skills

 The selected Fellow will be expected to develop proficiency in:

  • Primary Source research
  • Web design

Mentors’ Names: Kathy Smith, Associate University Archivist, Special Collections, Tom Schwartz, Professor of History

Potential Candidates’ Desirable Skills
The selected Fellow should have the ability to:

  • Effectively communicate, both verbally and in writing, with diverse community groups;
  • Work independently on projects and see them to completion;
  • Take initiative with creative aspects of this project and seek ways to develop knowledge as necessary;
  • Be flexible and have the desire to help with all aspects of the project

Dates of Employment: fall 2014 and spring 2015; two semesters; one for research and production of 25 entries, with the remaining 25 entries and Wikipedia writing for second semester; to be completed by IMPACT 2015

Contact Information for Primary Mentor
:
Kathy Smith, Associate University Archivist
Email: kathleen.i.smith@vanderbilt.edu
Tel: 615-322-2807


Historical Tour of the University

In 2013, the Library began a strategic project to use GPS software and primary source materials to create an interactive historical tour of the Vanderbilt campus. The tour was made available on workstations and mobile devices to the campus community and guests wishing to learn more about the historic buildings on campus as well as some of the University’s history. The current self-guided tour contains information and visuals about twenty historic buildings and sites on campus. Powered by GPS technology, the tour offers directions to historic attractions, monuments and interesting sights as well as such lesser-known campus landmarks as the Tomb of the Three Bishops. At each location, users are able to see historic pictures of the buildings and read descriptions of the buildings' donors, architects and uses through the years. The Dean's Fellow will:
  • Add an audio component that will enrich the historical interpretation and make the tour accessible to people with visual impairments. Campus administrators, coaches, and students will be asked to read a script with historical information prepared by the Dean’s Fellow who will then add the audio features to the tour. 
  • Add 20 new locations to the tour.
Duties:
The Dean’s Fellow will:
  • Work with the university architect, archives and historians to identify buildings/landmarks to be added to the tour.
  • Plot locations with GIS reader and input those locations in the GeoJSON data format.
  • Select 3 images for each new location from the University Photographic Archives.
  • Scan images and create metadata for each image.
  • Verify information from Campus Planning records and the University Archives.
  • Write entries for new locations.
  • Submit a summary of your work.

Skills Needed Or To Be Developed:
Desired candidates will already possess:

  • Demonstrated ability to meet deadlines
  • Interest in geography and history
  • Basic web design

The selected Fellow will be expected to develop proficiency in:

  • Research using primary resources
  • Metadata creation
  • Mobile application development
  • Digitization

Potential Candidates’ Desirable Skills:
The selected Fellow should have the ability to:

  • Effectively communicate, both verbally and in writing, with diverse community groups
  • Work independently on projects and see them to completion
  • Take initiative with creative aspects of this project and seek ways to develop knowledge as necessary
  • Be flexible and have the desire to help with all aspects of event planning and marketing

Mentors: Judson Newbern, Deputy Vice-Chancellor Facilities & Environment; Clifford Anderson, Director for Scholarly Communication; Kathy Smith, Associate Director for Special Collections and Lindsey Fox, GIS Coordinator

Dates of Employment: Fall 2014

Contact Information for Primary Mentor
Kathy Smith, Associate University Archivist
Email: Kathleen.i.smith@vanderbilt.edu
Tel: 615-322-2807

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