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Access and Use

Access and Use

Jean & Alexander Heard Libraries welcome members of the community, and we invite public use of our collections. Rotating exhibits feature treasures from our collections. The library is a depository for U.S. government documents.

Many Vanderbilt University Libraries are open to the public seven days a week during designated daytime hours. Hours may vary during summer and academic breaks. Please see library hours for details. A Vanderbilt ID card is required for entrance during the evening hours. Minors must always be accompanied by an adult.

Persons not affiliated with Vanderbilt may be issued a library borrowing card under certain circumstances. If you wish to borrow library material, please review the Other Borrowers category on the Borrowing tab and apply as directed.

Borrowing Services

Select your affiliation:

Current and emeriti Vanderbilt faculty may borrow using their Commodore Card.
Loan period for most items Number of checkout allowed Maximum number of allowed overdues Access to VU Interlibrary Loan On Campus access to electronic resources Off Campus access to electronic resources
1 year 500 25 Yes Yes Yes

Faculty with both a Commodore Card and VUMC card must use their Commodore Card to receive faculty services.

Loan Period Exceptions

Items that check out longer than 7 days may be recalled by another library user.

The following items are for use inside the library: Fragile/Rare items, reference items, Blair School of Music recordings, Doctor of Ministry papers, selected government publications (all government publications at the Law library, some government publications (all DVDs and maps) at Central), items from the Central Legislative Collection and 78 rpm discs.

Non-reserve laptops check out for 3 days. Non-reserve laptops accrue $10 per day overdue fines and are not renewable online.

Reserve laptops check out for 4 hours and accrue fines of $10 per hour and not renewable online.

Items from the  Leisure and Travel Collections check out for 28 days.

Microform readers are available in the Central and Peabody libraries. Annex requests for microforms should specify the Central or Peabody library as a pickup library.

Access to the Peabody test collection is limited to licensed faculty or students under direct faculty supervision; check out periods are for 180 days and 7 days respectively.

Umbrellas check out for 3 days.

Loan periods for course reserves and loanable equipment vary.

Current Vanderbilt graduate students may borrow using their Commodore Card.
Loan period for most items Number of checkout allowed Maximum number of allowed overdues Access to VU Interlibrary Loan On Campus access to electronic resources Off Campus access to electronic resources
3 months 300 25 Yes Yes Yes

Loan Period Exceptions

Items that check out longer than 7 days may be recalled by another library user.

The following items are for use inside the library: Fragile/Rare items, reference items, Blair School of Music recordings, Doctor of Ministry papers, selected government publications (all government publications at the Law library, some government publications (all DVDs and maps) at Central), items from the Central Legislative Collection and 78 rpm discs.

Non-reserve laptops check out for 3 days. Non-reserve laptops accrue $10 per day overdue fines and are not renewable online.

Reserve laptops check out for 4 hours and accrue fines of $10 per hour and not renewable online.

Items from the  Leisure and Travel Collections check out for 28 days.

Microform readers are available in the Central and Peabody libraries. Annex requests for microforms should specify the Central or Peabody library as a pickup library.

Access to the Peabody test collection is limited to licensed faculty or students under direct faculty supervision; check out periods are for 180 days and 7 days respectively.

Umbrellas check out for 3 days.

Loan periods for course reserves and loanable equipment vary.

Current Vanderbilt undergraduate students may borrow using their Commodore Card.
Loan period for most items Number of checkout allowed Maximum number of allowed overdues Access to VU Interlibrary Loan On Campus access to electronic resources Off Campus access to electronic resources
1 month 150 25 Yes Yes Yes

Loan Period Exceptions

Items that check out longer than 7 days may be recalled by another library user.

The following items are for use inside the library: Fragile/Rare items, reference items, Blair School of Music recordings, Doctor of Ministry papers, selected government publications (all government publications at the Law library, some government publications (all DVDs and maps) at Central), items from the Central Legislative Collection and 78 rpm discs.

Non-reserve laptops check out for 3 days. Non-reserve laptops accrue $10 per day overdue fines and are not renewable online.

Reserve laptops check out for 4 hours and accrue fines of $10 per hour and not renewable online.

Items from the  Leisure and Travel Collections check out for 28 days.

Microform readers are available in the Central and Peabody libraries. Annex requests for microforms should specify the Central or Peabody library as a pickup library.

Access to the Peabody test collection is limited to licensed faculty or students under direct faculty supervision; check out periods are for 180 days and 7 days respectively.

Umbrellas check out for 3 days.

Loan periods for course reserves and loanable equipment vary.

Current Vanderbilt & VUMC Staff (Vanderbilt campus or One Hundred Oaks) may borrow using their Commodore Card or Medical Center ID, respectively.
Loan period for most items Number of checkout allowed Maximum number of allowed overdues Access to VU Interlibrary Loan On Campus access to electronic resources Off Campus access to electronic resources
1 month 300 25 Yes Yes Yes

Loan Period Exceptions

Items that check out longer than 7 days may be recalled by another library user.

The following items are for use inside the library: Fragile/Rare items, reference items, Blair School of Music recordings, Doctor of Ministry papers, selected government publications (all government publications at the Law library, some government publications (all DVDs and maps) at Central), items from the Central Legislative Collection and 78 rpm discs.

Non-reserve laptops check out for 3 days. Non-reserve laptops accrue $10 per day overdue fines and are not renewable online.

Reserve laptops check out for 4 hours and accrue fines of $10 per hour and not renewable online.

Items from the  Leisure and Travel Collections check out for 28 days.

Microform readers are available in the Central and Peabody libraries. Annex requests for microforms should specify the Central or Peabody library as a pickup library.

Access to the Peabody test collection is limited to licensed faculty or students under direct faculty supervision; check out periods are for 180 days and 7 days respectively.

Umbrellas check out for 3 days.

Loan periods for course reserves and loanable equipment vary.

Vanderbilt alumni may borrow with an Alumni Commodore Card.
Loan period for most items Number of checkout allowed Maximum number of allowed overdues Access to VU Interlibrary Loan On Campus access to electronic resources Off Campus access to electronic resources
1 month 50 25 No Yes Limited

Loan Period Exceptions

Items that check out longer than 7 days may be recalled by another library user.

The following items are for use inside the library: Fragile/Rare items, reference items, Blair School of Music recordings, Doctor of Ministry papers, selected government publications (all government publications at the Law library, some government publications (all DVDs and maps) at Central), items from the Central Legislative Collection and 78 rpm discs.

Non-reserve laptops check out for 3 days. Non-reserve laptops accrue $10 per day overdue fines and are not renewable online.

Reserve laptops check out for 4 hours and accrue fines of $10 per hour and not renewable online.

Items from the  Leisure and Travel Collections check out for 28 days.

Microform readers are available in the Central and Peabody libraries. Annex requests for microforms should specify the Central or Peabody library as a pickup library.

Access to the Peabody test collection is limited to licensed faculty or students under direct faculty supervision; check out periods are for 180 days and 7 days respectively.

Umbrellas check out for 3 days.

Loan periods for course reserves and loanable equipment vary.

Retired Vanderbilt faculty and staff may borrow after obtaining a new Commodore Card from Card Services.
Loan period for most items Number of checkout allowed Maximum number of allowed overdues Access to VU Interlibrary Loan On Campus access to electronic resources Off Campus access to electronic resources
1 month 50 5 No Yes No

Loan Period Exceptions

Items that check out longer than 7 days may be recalled by another library user.

The following items are for use inside the library: Fragile/Rare items, reference items, Blair School of Music recordings, Doctor of Ministry papers, selected government publications (all government publications at the Law library, some government publications (all DVDs and maps) at Central), items from the Central Legislative Collection and 78 rpm discs.

Non-reserve laptops check out for 3 days. Non-reserve laptops accrue $10 per day overdue fines and are not renewable online.

Reserve laptops check out for 4 hours and accrue fines of $10 per hour and not renewable online.

Items from the  Leisure and Travel Collections check out for 28 days.

Microform readers are available in the Central and Peabody libraries. Annex requests for microforms should specify the Central or Peabody library as a pickup library.

Access to the Peabody test collection is limited to licensed faculty or students under direct faculty supervision; check out periods are for 180 days and 7 days respectively.

Umbrellas check out for 3 days.

Loan periods for course reserves and loanable equipment vary.

Visiting Scholars must be authorized by a Vanderbilt department.
Loan period for most items Number of checkout allowed Maximum number of allowed overdues Access to VU Interlibrary Loan On Campus access to electronic resources Off Campus access to electronic resources
1 month 15 5 Yes Yes Yes

Loan Period Exceptions

Items that check out longer than 7 days may be recalled by another library user.

The following items are for use inside the library: Fragile/Rare items, reference items, Blair School of Music recordings, Doctor of Ministry papers, selected government publications (all government publications at the Law library, some government publications (all DVDs and maps) at Central), items from the Central Legislative Collection and 78 rpm discs.

Non-reserve laptops check out for 3 days. Non-reserve laptops accrue $10 per day overdue fines and are not renewable online.

Reserve laptops check out for 4 hours and accrue fines of $10 per hour and not renewable online.

Items from the  Leisure and Travel Collections check out for 28 days.

Microform readers are available in the Central and Peabody libraries. Annex requests for microforms should specify the Central or Peabody library as a pickup library.

Access to the Peabody test collection is limited to licensed faculty or students under direct faculty supervision; check out periods are for 180 days and 7 days respectively.

Umbrellas check out for 3 days.

Loan periods for course reserves and loanable equipment vary.

Interns & Observers may receive borrowing privileges with the sponsorship of a Vanderbilt faculty member.
Loan period for most items Number of checkout allowed Maximum number of allowed overdues Access to VU Interlibrary Loan On Campus access to electronic resources Off Campus access to electronic resources
1 month 15 5 Yes Yes Yes

Loan Period Exceptions

Items that check out longer than 7 days may be recalled by another library user.

The following items are for use inside the library: Fragile/Rare items, reference items, Blair School of Music recordings, Doctor of Ministry papers, selected government publications (all government publications at the Law library, some government publications (all DVDs and maps) at Central), items from the Central Legislative Collection and 78 rpm discs.

Non-reserve laptops check out for 3 days. Non-reserve laptops accrue $10 per day overdue fines and are not renewable online.

Reserve laptops check out for 4 hours and accrue fines of $10 per hour and not renewable online.

Items from the  Leisure and Travel Collections check out for 28 days.

Microform readers are available in the Central and Peabody libraries. Annex requests for microforms should specify the Central or Peabody library as a pickup library.

Access to the Peabody test collection is limited to licensed faculty or students under direct faculty supervision; check out periods are for 180 days and 7 days respectively.

Umbrellas check out for 3 days.

Loan periods for course reserves and loanable equipment vary.

Loan Period for most items Number of checkouts allowed Maximum number of allowed overdues Access to InterLibrary Loan On-Campus access to electronic resources Off-Campus access to electronic resources
1 month 15 5 No Yes No
The following groups are eligible for limited borrowing privileges:

Faculty should contact mat.trotter@vanderbilt.edu for more information and to apply.

Blair Academy at Vanderbilt students, members of the Blair Patron Society and Blair KeyBoard members are eligible for borrowing at the Music Library.  Blair community users can apply here.

Faculty from universities that are Association of Research Libraries (ARL) members A list of ARL members is available here. Applicants must present a Reciprocal Faculty Borrowing Program card, which can be obtained at your home institution library. Please contact mat.trotter@vanderbilt.edu for more information and to apply.

Fisk University students and faculty may show an active Fisk identification card at any library service desk in order to borrow materials from Vanderbilt Libraries. Fisk students and faculty should consult with the Fisk University John Hope and Aurelia E. Franklin Library for details.

Individual researchers may be sponsored by a library Director upon request.

Members of the legal profession and other persons as authorized by Law Library administration are eligible for borrowing at the Law Library. Contact the Administrative Manager, Special Collections and Law Library, at (615) 343-8731 for more information.

Members of the Nashville Jewish Community are granted borrowing privileges to the Divinity Library. For more information, please contact the Public Services Librarian for the Divinity Library, at (615) 322-2865.

Local ministers and employees of denominational boards and agencies who are not in a degree-seeking program are eligible for borrowing at the Divinity Library. Ministers who live more than 100 miles away are eligible to join the Kesler Library Program. For more information, please contact the Public Services Librarian for the Divinity Library, at (615) 322-2865.

Rhodes College Faculty are eligible for library borrowing privileges as part of the Vanderbilt-Rhodes Academic Partnership. Faculty should contact mat.trotter@vanderbilt.edu for more information and to apply.

Sewanee University students and faculty may show an active Sewanee identification card at any library circulation desk in order to borrow materials from Vanderbilt Libraries.

Spouses of Vanderbilt University faculty, emeriti, staff, and students; and spouses of VUMC staff. Spousal applicants must be accompanied by their partner to receive a spousal Commodore Card, which will serve as your borrowing card, at Vanderbilt Card Services.

Loan Period Exceptions

Items that check out longer than 7 days may be recalled by another library user.

The following items are for use inside the library: Fragile/Rare items, reference items, Blair School of Music recordings, Doctor of Ministry papers, selected government publications (all government publications at the Law library, some government publications (all DVDs and maps) at Central), items from the Central Legislative Collection and 78 rpm discs.

Microform readers are available in the Central and Peabody libraries. Annex requests for microforms should specify the Central or Peabody library as a pickup library

Fines and Lost Items:

Only the following items have overdue fines. Items that are eligible for fines are not renewable online.

  • Non-reserve laptops check out for 3 days. Non-reserve laptops accrue $10 per day overdue fines and are not renewable online.
  • Reserve laptops check out for 4 hours. Reserve laptops accrue fines of $10 per hour and are not renewable online.
  • Items that check out longer than 7 days may be  recalled  by another library user.
  • Fines for course reserves and loanable equipment vary.

Users can extend the due date of most library items (items eligible for fines are not renewable online) by signing into My Account. Recalled items are not eligible for renewal and must be returned by the recall date due. Severely overdue items are billed to your account after three courtesy overdue notices. Users are responsible for returning library items regardless of whether courtesy notices are read or mis-delivered (update your contact information with the Registrar's Office or Human Resources, if Vanderbilt student, faculty or staff; other users may update their contact info at the service desk in any library.) The amounts billed will be the replacement cost of the item or a flat fee of $75, and a non-refundable billing fee of $25.

Damaged items or items returned in an incomplete state will be billed for the replacement cost of the item or a flat fee of $75, and a non-refundable billing fee of $25.

If you lose an item, consult library staff. You may be able to purchase a new copy and have fees waived. Severely overdue items will be automatically billed.

Student fines and bills are transferred weekly (Sunday of each week) to Student Accounts.

Borrower Responsibilities

  • You are responsible for all materials you check out and all fees or damages you incur.
  • Do not loan to others items that you have borrowed.
  • Do not let anyone else use your Vanderbilt Commodore card.
  • Do not depend on others to return items for you.
  • Report a stolen or lost Vanderbilt Commodore card to the Commodore Card Office or 615-322-2273.
  • Note the time or date your borrowed materials are due. The library sends overdue notices as a courtesy, but it is always your responsibility to return materials on time.
  • If your book is recalled, you must return it by the date indicated on the recall notice.
  • If you receive an overdue notice for materials that you believe you have returned, please contact library staff.

Returning

Print materials can be returned to any service desk or deposited in any one of the book returns located inside and outside of the libraries on campus.

Fragile items such as CDs, DVDs, etc. should be returned to a library service desk.

Course reserves, umbrellas, and laptops/electronics must be returned to the service desk from where they were borrowed.

Interlibrary Loan items should be returned to a service desk rather than a book return.