Instructions for the Separating Marcive Monthly Load

 

The ‘Marcive Monthly Load’ contains all the catalog records we receive from our vendor, Marcive, in a given month for FDLP (U.S. depository ) items.  The list of items that you will be working with are NOT yet in the catalog.  The purpose of this project is to do some ‘pre-load’ cleanup.  Here’s how it works…..

 

 

The main point of the monthly load project is to separate out the records of AVAILABLE ONLINE items (EL or electronic resources) from the records for paper, microfiche, and CD/DVD items. 

 

• The Project begins with a single list, titled something along the lines of ‘Not Overlayed…Oct. 06’ 
• All items for the monthly load project are locate:

G:/GOVDOCS/Monthly Loads – Marcive/

            Within that folder they are arranged by year and month, with a folder for each

            month.

 

The steps in the project are:

 

1. Open current months folder and bring up the ‘Not Overlayed’ [NO] document

 

2. Open a new Word document and save it as ‘AO-EL Records…month(whatever the month is, for example, Oct.06)

 

3. Starting with the NO document, determine which list the record belongs on.  The most important information you’ll need will be in the first half of the record.  See the example below:

 

FORM=MARC

.000. |aamIa0n

.001. |aocm44195718

.003. |aOCoLC

.005. |a20060922122158.0

.006. |am        d f

.007. |acr anu||||||||

.008. |a991201s1994    dcua    sb   f000 0 eng d

.010.   |agp 99195797

.029. 0 |aN@F|b340357

.035.   |a(OCoLC)44195718

.040.   |aN@F|cN@F|dOCLCQ|dBOS|dOCLCQ|dGPO|dMvI

.043.   |aa-aj---

.049.   |aVUCO|aVUIG

.050.  4|aDK509|b.A727 (Online)    Fields 050 & 074 indicate this is ONLINE

.074.   |a0786-A-18 (online)

.086. 0 |aLC 1.60:AZ 2/

.245. 00|aAzerbaijan|h[ELECTRONICRESOURCE] :|bcountry studies [sic] /|cFederal

Research Division, Library of Congress ; edited by Glenn E. Curtis.

-à the title field, 245, includes the phrase ‘Electronic resource’

.260.   |aWashington, D.C. :|bFederal Research Division, Library of Congress,

|c[1994]

.538.   |aMode of access: Internet at the Federal Research Division web site.

 

*****Because there is no physical description in the 300 field that indicates this is a CD or DVD (which are also considered ‘electronic resources’, you know this one belongs in the AVAILABLE ONLINE list.

 

 

Another example of a record you may see:

 

FORM=MARC

.000. |aam8a0n

.001. |atmp97348464

.003. |aOCoLC

.005. |a20060830084131.0

.008. |a060503s2006    dcu          f001 0 eng

.010.   |a  2006046459|agp 99196244

.020.   |a0844411531

.035.   |a(OCoLC)68417019

.040.   |aDLC|cDLC|dGPO|dMvI

.049.   |aVUCL|aVULL

.050. 00|aZ696.U5J|b2006

.074.   |a0819 -- > in this case, no indication it’s ONLINE

.082. 00|a025.4/632|222

.086. 0 |aLC 26.9:J/2006

.110. 2 |aLibrary of Congress.

.245. 10|aLibrary of Congress classification.|pJ.|pPolitical science /

|cprepared by the Cataloging Policy and Support Office, Library Services.

.246. 30|aPolitical science --à no Electronic Resource in the 245 field

.260.   |aWashington, D.C. :|bLibrary of Congress, Cataloging Distribution

Service,|c2006.

.300.   |axii, 572 p. ;|c27 cm. à here we have a physical description (# of pages, etc.)

.500.   |a"This edition cumulates all additions and changes to Class J through

Weekly list 2006/15, dated April 12, 2006"--T.p. verso.

.500.   |aSHIPPING LIST no.: 2006-0240-P. -- > Shipping list in the 500 field indicates that it’s something we actually received in a box

.500.   |aIncludes index.

.650.  0|aClassification|xBooks|xPolitical science.

.650.  0|aClassification, Library of Congress.

.710. 2 |aLibrary of Congress.|bCataloging Policy and Support Office.

.949.   |hVUCL

.949.   |hVULL

 

 *****This items belong on the the NO list

 

 

4.  If the record in question belongs on the NO list, do nothing….simply go on to the next record.

 

5.  If the record belongs on the AO-EL list, simply cut and past the entire record into that list.  It works best if you also copy the line that separates the records, so that they don’t all run together on the page.

 

6.  If you need to stop working on the NO list before it is completed, PLEASE leave a highlighted line so the next person will know where to start.

 

7.  Finally, if you have any questions, please ask your supervisor….it will save time in the long run.  Simply highlight the entire record in the NO list and go on to the next if a supervisor is not available.

 

Thanks.