Reserving Rooms in Peabody Library
If you have questions about reserving a room in the Peabody library, Ask Karen!
The Library’s first responsibility is to our students and faculty. Several rooms at Peabody Library can be reserved for classes or group study. The Grand Reading Room and the Fireside Reading Room are prioritized for individual study, and the Ground Floor Project Room is designed for group work.
Reservations must be made at least one day before the room is needed. Weekend reservation requests may be submitted by e-mail or through the request form before 3 pm Friday, or in person or by phone at the Service Desk. Following are policies and instructions for reserving rooms. If you have questions about these room use policies, please contact Karen Swoopes.
(Locations and policies for study rooms and carrels throughout the Heard Library system can be found on the Study Rooms and Carrels in the Libraries page.)
Group Study Rooms Reservation Policy
Due to high demand for small group study rooms, the library has instituted some new policies for reserving these rooms.
- As always, when a room is not reserved, it is available on a first-come, first-served basis, with priority given to groups of 2 or more.
- Reservations must be made at least 1 day before the room is needed. Weekend reservation requests may be submitted by e-mail or through the request form before 3 pm Friday, or in person or by phone at the Service Desk.
- Reservation schedules will be posted on room doors by 9 am.
- Reservations for student groups are limited to 4 hours.
- If the group who reserved a room does not show up, the room reservation is forfeited at 15 minutes past the beginning reservation time.
- Please return the furniture to its normal configuration following use.
During periods of extended hours when the library is open 24 hours, the group study rooms are not available for reservation, but are available only on a first-come, first-served basis.
To request use of group study room 004, 108, 110, 111, 114, 305-A, 305-B, or 309, please fill out this form or call 615-322-8098.
Seminar Room 303
Room 303 is a seminar room that can accommodate up to 25 people. Some multimedia equipment is available. A phone is also available by request. During the exam period, the seminar room may only be reserved by a faculty member, who can fill out this form or call 615-322-8098 to do so.
Conference Room 202
Room 202 can accommodate 14 people; there is no multimedia equipment in room 202. During the exam period, Room 202 may only be reserved by a faculty member, who can fill out this form or call 615-322-8098 to do so.
Learning Commons (Room 304)
To request use of the Learning Commons (Room 304), please fill out this form or call 615-322-8098.
Note: There are some restrictions on the use of the Learning Commons; see the main Learning Commons page for details.
Alternative meeting space may be available via the contact listing below:
- Vanderbilt Libraries - http://www.library.vanderbilt.edu/heard/roomrental
- The Commons - Christina.Bailey@vanderbilt.edu, Kenny.Moore@vanderbilt.edu
- Vanderbilt University Schedules and Reservations Office - http://www.vanderbilt.edu/reservations/, Laura.Hunt@vanderbilt.edu
- The Dyer Observatory - http://www.dyer.vanderbilt.edu/
- The Freedom Forum - http://www.freedomforum.org/ - firstname.lastname@example.org
- The Scarritt-Bennett Center - http://www.scarrittbennett.org/meetings/default.aspx
- The Wyatt Center - email@example.com
- The Hobbs Building (106) - Loretta.Ferguson@vanderbilt.edu
- The Jesup Building (106) - Loretta.Ferguson@vanderbilt.edu