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VU e-Archive Guidelines for Submission

Approved 6/6/06

Collections Committee

 

Who is eligible to submit materials to the e-Archive?

 

Current Vanderbilt faculty members.

Currently enrolled Vanderbilt students.

Currently employed Vanderbilt staff members, including library staff.

 

What categories of materials will be accepted for deposit?

 

Faculty or staff books, articles, papers, presentations, and other works of scholarship.  The submitted materials must be prepared for a scholarly audience.  In the case of faculty, materials written before the faculty member worked at Vanderbilt are accepted.

Faculty or staff PowerPoint slides supporting scholarly presentations.  [Note:  the VU e-Archive does not presently guarantee PowerPoint format migration.]

 

Data sets, geospatial data, documentation, and other research materials created or collected by Vanderbilt faculty or staff in the preparation of works of scholarship.

 

Learning objects and syllabi created by Vanderbilt faculty for instruction.

 

Student publications, such as The Vanderbilt Hustler, publications of student organizations, and literary magazines.

 

Records and documents created by university administrative and academic units.

 

Vanderbilt theses and dissertations.

 

Lectures delivered by speakers invited to appear at university-sanctioned events.

 

Video or audio records of artistic performances at Vanderbilt.

 

Special collections not related to Vanderbilt are not accepted because the VU e-Archive is a repository for Vanderbilt-related materials.  We should consider creating a separate archive, perhaps using Dspace, as a digital repository for special collections not related to Vanderbilt or its history (such as ETANA books or Columbian posters and broadsides).