Submission Guidelines

Approved 6/6/06

Collections Committee

Who is eligible to submit materials to the DiscoverArchive?

Current Vanderbilt faculty members.

Currently enrolled Vanderbilt students.

Currently employed Vanderbilt staff members, including library staff.

What categories of materials will be accepted for deposit?

Faculty or staff books, articles, papers, presentations, and other works of scholarship.  The submitted materials must be prepared for a scholarly audience.  In the case of faculty, materials written before the faculty member worked at Vanderbilt are accepted.

Faculty or staff PowerPoint slides supporting scholarly presentations.  [Note:  DiscoverArchive does not presently guarantee PowerPoint format migration.]

Data sets, geospatial data, documentation, and other research materials created or collected by Vanderbilt faculty or staff in the preparation of works of scholarship.

Learning objects and syllabi created by Vanderbilt faculty for instruction.

Student publications, such as The Vanderbilt Hustler, publications of student organizations, and literary magazines.

Records and documents created by university administrative and academic units.

Vanderbilt theses and dissertations.

Lectures delivered by speakers invited to appear at university-sanctioned events.

Video or audio records of artistic performances at Vanderbilt.

Special collections not related to Vanderbilt are not accepted because the DiscoverArchive is a repository for Vanderbilt-related materials.

Interpretation of the policy as outlined should be at the discretion of appropriate library staff. Where items may or may not fit within an existing category or community, the Digital Collections Archivist may choose to seek advice from the collections committee, or request a revision or extension of the policy as appropriate.

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