| |
Preparing EReserves & Online Course Readings
|
|
Faculty may place class readings
and other course materials online for their students'
convenience. How you request copyright clearance
and manage the process depends on whether your class
readings are mounted on the Library's Electronic
Reserve systems (ERes or OAK), or on non-library
course management software (e.g, Prometheus or your
own Web pages).
Library Electronic Reserves Step-by-Step
In general, requesting electronic
reserves in the library is similar to requesting
print reserves. Please contact
ereserves staff in the library that serves your
department for more specific information. (See also
the pages: Course
Reserves and Electronic
Reserves.)
|
|
1
|
Complete
the Electronic Reserves
Request Form of your choice. The Web
form automatically sends your information
both to the ereserves
library staff member you select, and to
Copyright Clearance. Please print the confirmation
screen for your records. If you have Microsoft
Excel and prefer the downloadable Excel
form, print the completed form for the ereserves
library staff member, and save the file for
your records or to re-use later. In either case,
be sure to indicate if you wish to link to these
readings using non-Library courseware (e.g.,
Prometheus). |
|
|
2
|
Deliver
clean, unstapled, single-sided photocopies of
the items you listed to the ereserves
contact in the library you specified in
your request. Please label the package with
your name, course, semester, and any desired
instructions. If you used the Excel form, include
the printout and also provide a copy of the
file on disk (or send it as an email attachment
to copyright@vanderbilt.edu). |
|
|
3
|
Library
staff will create links to any items available
in collections licensed by the Library. Your
own unpublished materials will be scanned and
mounted on the Library's server. Remaining works
will also be scanned and posted, and simultaneously
reported to Copyright Clearance Service. CCS
which will seek permissions, pay royalties and
keep needed records. Your ereserves
contact will advise if a course password
is needed; please give it to your students.
If a permission should be denied or if the royalty
fee is excessive, you will be notified and alternate
access will be arranged. When
using material from a book, please note that
most publishers will not permit use of more
than 10% of a book that is still in print.
Be aware that some publishers will not permit
electronic reproduction of their material at
all; these items will need to be put
on physical reserve. |
|
|
Online Readings Using Non-Library Courseware
Faculty who create class pages outside
the Library's electronic reserves systems must still work
with Copyright Clearance when copyrighted items are involved.
If you rely entirely on non-Library courseware to post
your materials, your library's ereserves staff need not
be involved. Use either of the EReserves
request forms, list only copyrighted
works, indicate which platform you are using (Prometheus,
Blackboard, etc.), and send the form to CCS only.
CCS will handle any needed permissions. Please note that
permissions generally endure only for the semester for
which they are requested.
If you wish to link from your non-Library
courseware to documents hosted on the Heard Library Electronic
Reserve system (ERes or OAK), please follow the steps
outlined in the section above, being certain to indicate
this preference on your request form. Principal advantages
to this approach are that you can integrate readings with
other elements within your courseware, and that you may
be able to avoid the need for a class password.
Faculty may of course mount their own
unpublished creations on their own Web pages, along with
any other works to which they own the copyright. Scanning
and placement of other works online should be discussed
with Copyright Clearance. (Rightsholders generally require
as a condition of permission that access to their work
be more securely limited than Web pages easily provide,
so this approach may not be desirable.)
|
|
