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Copyright Clearance
Services
Central Library Building. Room 901
Hours: 8am-4:30pm M-F
Phone: 936-4627 -- Fax: 343-7276
 
 
 

Preparing EReserves & Online Course Readings

Faculty may place class readings and other course materials online for their students' convenience. How you request copyright clearance and manage the process depends on whether your class readings are mounted on the Library's Electronic Reserve systems (ERes or OAK), or on non-library course management software or your own Web pages.

Library Electronic Reserves Step-by-Step

 
1

Complete the Electronic Reserves Request Form of your choice.

The Excel form is preferred because it can be saved to your hard drive where it is available for modification and/or resubmission.. 

The Web form automatically sends your information both to the ereserves library staff member you select, and to Copyright Clearance. Please print the confirmation screen for your records.

Providing complete information allows us to process your requests more quickly.

2

If you used the Excel form, please submit it to the ereserves library staff member. as an e-mail attachment, or include a printout with your materials.

If you scanned and mounted materials without assistance from ereserves library staff, please submit the Excel form as an e-mail attachment directly to Copyright Clearance Services.

 

 

3

If you have material that is already in PDF format, please save the PDF files to a disc and deliver the disc to the ereserves contact.

If the files need to be scanned, please deliver clean, unstapled, single-sided photocopies of the items you listed to the ereserves contact in the library you specified in your request.

Please label the package with your name, course, semester, and any desired instructions, or simply include a printout of the Excel form.

 

 

Online Readings Using Non-Library Courseware

Faculty who create class pages outside the Library's electronic reserves systems must still work with Copyright Clearance when copyrighted items are involved. If you rely entirely on non-Library courseware to post your materials, your library's ereserves staff need not be involved. Use the EReserves Excel form listing only copyrighted works and send the form to CCS only. CCS will handle any needed permissions. Please note that permissions generally endure only for the semester for which they are requested.

Faculty may of course mount their own unpublished creations on their own Web pages, along with any other works to which they own the copyright. Scanning and placement of other works online should be discussed with Copyright Clearance. (Rightsholders generally require as a condition of permission that access to their work be more securely limited than Web pages easily provide, so this approach may not be desirable.)

 

 

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Vanderbilt University | Phone Numbers/Addresses of Campus Libraries | Privacy Policy
Jean and Alexander Heard Library, 419 21st Avenue South, Nashville, TN 37203-2427
Telephone 615-322-7100 | Fax 615-343-8279