Central Reserves

General Reserve Questions

Print reserves are located at the Central Library Service Desk. Media reserves are located at the Government Information and Media Services Desk. Questions? Email us at cenres.library@vanderbilt.edu.


Video Reserves

DVDs, videotapes, and other non-book materials are placed on reserve at the Government Information and Media Services (GIMS) desk, located on the main floor of the Central Library. For further details on procedures for placing and using reserves, ask at the GIMS desk or consult this resource.

Placing Items on Reserve

Physical Reserves and E-Reserves

General Information

Instructors who would like to place materials on reserve in any library are asked to submit an Online Reserve Request Form.

Physical Reserves, Print or Media

Physical reserve materials can be print or media. Service desk staff can direct patrons to where these materials are held. E-reserves are more popular and convenient for students, though not all publishers will allow electronic reproduction of their materials for reserves. Please consider E-reserves first; if there are problems with copyright permissions, we will contact you about placing the items on physical reserves.

Personal copies of books and media materials may be placed on physical reserves. Staff will label and barcode all personal materials. Staff members are cautious when handling personal materials but there are some risks. Do not place valuable or irreplaceable items on reserve.

Online Reserve Request Form

E-reserves

Instructors can place journal articles and book chapters on E-reserves. All E-reserves are posted to your course in Blackboard in a designated E-reserves folder. Please note that most publishers will not permit use of more than 10% of a book that is still in print.

The Library will scan E-reserves but will not copy materials. Instructors are responsible for providing clean, loose, one-sided 8 ½” x 11” photocopies, with black edges minimized, for scanning. If you already have electronic copies of your readings, you may submit them to the library via flash drive or email attachment. Copyright permission is required for each listing and is granted for one semester/module.  The library will work with the Copyright Clearance Service to obtain any needed copyright permissions.   A new reserve request must be initiated for each semester/module that an item is used. In some cases links can be created to electronic copies of books and journals licensed by the library without paying copyright permission fees.

Instructors who prefer to post copyrighted course readings themselves must still obtain clearance for any items that are not linked from VU licensed resources. Such readings must be protected with access limited to students and instructors in the course. Please see Copyright Clearance Service for more information.

Online Reserve Request Form

Submitting Reserve Requests

Please submit your completed course reserves form(s) three weeks before the beginning of the semester to ensure they are processed and filled by the start of class. Requests received after the deadline will be handled in the order received. During rush request times it may take 3-4 days to process a request.

Finally…

Reserve items will be removed at the end of semester. Personal copies or articles can be picked up after the last day of exams or delivered to your department by campus mail. If you have large volume of personal materials it is your responsibility to arrange pickup. These items cannot be held or stored at the service desk.

Help

If you have questions concerning course reserves services, library staff members are available to assist you.                    

Library

Contact

Email

Central

Will   Stringfellow

Ben Darling

cenres.library@vanderbilt.edu

Divinity

MAT Trotter

divinity.reserves@vanderbilt.edu

Peabody

Eli Moody   (E-reserves)

Steve Dunning   (physical reserves)

peabodycirc@vanderbilt.edu

Law

LaRentina Gray

lawcirc@vanderbilt.edu

Management

Kitty Taylor

Library.services@owen.vanderbilt.edu

Music

Michael Jones

muscirc@vanderbilt.edu

Science &  Engineering

Debra Stephens

sciren@vanderbilt.edu

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