CONFIDENTIALITY OF LIBRARY RECORDS
Protecting the rights of library users to view and
read materials without fear of intrusion, intimidation or reprisal
is a core value for all librarians. To safeguard the privacy of
individuals in their use of the library, the Heard Library maintains
the confidentiality of library records. Student records, including
library borrowing records, are additionally protected by federal
The registration and circulation records of the Heard
Library system are confidential.
Registration records include any information
the library requires users (faculty or staff members, students,
alumni, or special borrowers) to provide in order to become eligible
to access or borrow materials. Such information includes addresses,
telephone numbers, and social security numbers.
Circulation records include all information
that identifies a faculty or staff member, student, alumnus, or
special borrower as borrowing or accessing particular materials
or information. Included in these records are Web browsing histories
and reserve materials.
No library employee shall reveal the identity
of a borrower to any requestor.
Except in accordance with proper judicial order and
with permission of the designated administrative officer(s) of the
University, no person shall make known in any manner any information
contained in such records listed above. In the absence of such judicial
orders or University administrative permission, those to whom information
will be denied include, but are not limited to, faculty, staff (including
library staff except in the pursuit of their assigned duties), parents,
students, campus security, police, FBI agents, and military personnel.
Library staff are to refer all requests for the above
information to the appropriate Division Director or to the Library Dean's Office. Those offices will contact the University
General Counsel's Office.
In addition to the registration and circulation records
described above, access records are those data concerning
entry to the library collected via turnstiles or door card readers.
These records are maintained by the Vanderbilt University Card Office.
Requests for access to this data should be made to the Library Dean's Office.